Best Smartsheet Alternatives for Workflow Automation
30 AI tools that can replace Smartsheet for automating workflows, ranked by how closely they match. The percentage is a match score, not a popularity score.
Replacing: Smartsheet — Smartsheet is a work management platform that layers AI over spreadsheet-style sheets, forInput: text, data · Output: text, data
1
Developers get API and webhook access for custom integrations
Input: text, data · Output: apps
Free plan
79%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity6/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code BuildingAI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
2
Asana AI Studio is the no-code automation builder within Asana's AI platform.
Input: text · Output: apps
Free planFrom $10.99/moAPIMobile appTeams
85%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals6/10
- Feature description similarity9/20
Shared goals 2 of the 3 we tag Smartsheet for
Project ManagementWorkflow Automation
Also tagged for
AI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
3
Building workflows from scratch means coding everything yourself
Input: text · Output: apps
Free planFrom $20/mo
78%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
AI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
4
Building automated workflows traditionally requires either coding skills or wrestling with complex visual builders
Input: text · Output: apps
Free planFrom $19/moAPI
78%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
5
76%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code BuildingAI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
6
This experimental platform from Google lets you build and run AI experiments with direct ties to their ecosystem
Input: text · Output: apps
Free planAPI
75%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity2/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
App Building
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
7
Komos is a Robotic Process Automation (RPA) tool that uses computer vision AI to automate browser-related actions. The platform can be trained through a brief walkthrough, creating a deterministic and
Input: video, data · Output: data, apps
Free planFrom $20/mo
78%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
AI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
8
A medical office manager at a dermatology practice spends hours each week manually routing referrals between their EHR, scheduling system, and patient communication tools
Input: text · Output: apps
Free trialFrom $99/moTeams
76%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity4/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
AI AgentsHealthcare
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
9
Relay.app is a platform to create AI Agents that work for you across Gmail, Notion, Salesforce, HubSpot, and 100+ other apps.
Agents created in Relay.app are *actually* useful, as they're easy to cre
Input: text · Output: apps
Free planFrom $19/mo
75%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity2/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
AI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
10
BA
75%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity2/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
11
IFTTT links apps, smart home devices and online services through simple trigger-and-action automations called Applets.
Input: text · Output: apps
Free planFrom $2.99/moAPIMobile app
80%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity7/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
12
75%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
Customer SupportAI AgentsChatbots
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
13
Windmill is an open-source, code-first orchestration platform for internal software.
Input: code · Output: apps
Free planFrom $120/moAPITeams
79%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity6/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
Software DevelopmentNo-Code Building
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
14
Organizations wrestling with strict compliance requirements and complex security mandates need ROK Solution
Input: text · Output: apps
Free plan
75%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity2/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code Building
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
15
Turn AI assistants into productive team members
Input: text · Output: text
Free planFrom $29/mo
75%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
16
75%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code BuildingAI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
17
n8n is a workflow automation platform that mixes a visual canvas with code and AI agents.
Input: text, data, code · Output: apps
Free trialFrom $20/moAPITeams
78%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity6/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
AI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
18
Microsoft Power Automate is a workflow and process automation service in the Microsoft Power Platform.
Input: text, documents, data · Output: apps
Free planFrom $15/moAPIMobile appTeams
78%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
19
Appian is an enterprise platform for process automation that orchestrates AI agents, existing systems and people from one place.
Input: text, documents, data · Output: apps
Teams
78%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code BuildingAI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
20
Process Street is a compliance operations platform that converts written policies into enforced, AI-assisted workflows.
Input: text, documents · Output: apps
Teams
78%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
21
BlazorData doesn't clearly define its data sources
Input: text, data · Output: documents, data
Free plan
74%Partial replacement — covers the main need with gaps
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity1/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
22
You open AutoFlo and immediately upload a process document or answer questions about your business operations
Input: text, documents · Output: apps
Free planFrom $41.58/moTeams
77%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
23
Integrations that build and repair themselves.
Input: text, data · Output: apps
76%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
24
Turn dev team meetings into actual tickets
Input: text, audio · Output: documents, apps
Free planFrom $20/mo
76%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code Building
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
25
The name won't tell you what this actually does
Input: text · Output: text, images, video
Free plan
75%Strong alternative
00
How the score adds up
- Built for Workflow Automation (its core category)70/70
- Shares Smartsheet's other goals3/10
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code Building
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
26
Taskade is an AI business app builder that turns one prompt into apps, AI agents and automated workflows inside a single workspace it calls living.
Input: text · Output: apps
Free planFrom $10/moAPIMobile appTeams
53%Limited overlap
00
How the score adds up
- Offers Workflow Automation as a secondary capability42/70
- Shares Smartsheet's other goals6/10
- Feature description similarity5/20
Shared goals 2 of the 3 we tag Smartsheet for
Project ManagementWorkflow Automation
Also tagged for
App BuildingAI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
27
Baserow is an open-source, no-code platform for building databases and applications.
Input: text, data · Output: data, apps
Free planFrom $10/mo
60%Partial replacement — covers the main need with gaps
00
How the score adds up
- Offers Workflow Automation as a secondary capability42/70
- Shares Smartsheet's other goals6/10
- Feature description similarity12/20
Shared goals 2 of the 3 we tag Smartsheet for
SpreadsheetsWorkflow Automation
Also tagged for
No-Code Building
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
28
Markifact is an AI marketing automation platform built around three ways of working: AI agents, workflows and an MCP server.
Input: text, data · Output: data, slides
Free planFrom $79/moAPITeams
51%Limited overlap
00
How the score adds up
- Offers Workflow Automation as a secondary capability42/70
- Shares Smartsheet's other goals3/10
- Feature description similarity6/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
Ad CreationMarketing
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
29
Enterprises running AI agents in production need more than API access
Input: text, data · Output: text, data
Free planFrom $1/mo
48%Limited overlap
00
How the score adds up
- Offers Workflow Automation as a secondary capability42/70
- Shares Smartsheet's other goals3/10
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
AI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
30
51%Limited overlap
00
How the score adds up
- Offers Workflow Automation as a secondary capability42/70
- Shares Smartsheet's other goals3/10
- Feature description similarity6/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code BuildingAI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
Can it really replace Smartsheet for automating workflows? Vote on each alternative — no account needed. Votes gently reorder the list; they never change the match score.
Missing an alternative for automating workflows? Suggest it
At a glance: top Smartsheet alternatives for Workflow Automation
| Tool | Match | Input | Output | Pricing | Free plan | Rating | Category |
|---|---|---|---|---|---|---|---|
| Pipefy | 79% | text, data | apps | Freemium | Yes | — | AI Workflow |
| Asana AI Studio | 85% | text | apps | From $10.99/mo | Yes | — | AI Workflow |
| Activepieces | 78% | text | apps | From $20/mo | Yes | — | AI Workflow |
| Stepper | 78% | text | apps | From $19/mo | Yes | — | AI Workflow |
| Zapier | 76% | text | apps | From $19.99/mo | Yes | — | AI Workflow |
| Google Opal | 75% | text | apps | Freemium | Yes | — | AI Workflow |
Frequently asked
What is the best Smartsheet alternative for automating workflows?
Pipefy (79% match) is the closest alternative to Smartsheet for automating workflows. Asana AI Studio (85% match) and Activepieces (78% match) come next.
Is there a free alternative to Smartsheet for automating workflows?
Yes. 24 of the 30 ranked alternatives have a free plan or free tier, including Pipefy, Asana AI Studio, Activepieces.
How is the match percentage calculated?
It measures how much of Smartsheet's job a tool can take over for automating workflows: shared core category, how many of the same use cases it covers and how similar its feature set is. Popularity and ratings never change the percentage; they only break ties in the order. Lists are recomputed nightly and reviewed by editors for the most-visited tools.
How this list is ranked
The match score measures how much of Smartsheet's job each tool can take over when the goal is automating workflows: shared core category, how many of the same use cases it covers, and how similar its feature set is. Popularity and ratings do not change the score; they only break ties in the order.
Lists are recomputed nightly from the live catalog and reviewed by our editors for the most-visited tools. Sponsored placements are marked and sit outside the ranking.