Best Smartsheet Alternatives in 2026
30 AI tools that can replace Smartsheet, ranked by how much of what Smartsheet does they cover. The percentage is a match score, not a popularity score.
Replacing: Smartsheet — Smartsheet is a work management platform that layers AI over spreadsheet-style sheets, forInput: text, data · Output: text, data
1
Professional project management software built exclusively for Mac and iPad users, Merlin Project delivers tools for planning and controlling projects through multiple visualization methods
Input: text, data · Output: documents, data
Free trialFrom $6.99/moMobile appTeams
75%Strong alternative · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity9/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
2
AI that schedules your day so you don't have to
Input: text, audio · Output: text, data
Free trialFrom $19/mo
72%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Also tagged for
Personal AssistantMeetingsScheduling
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
3
AI project management for complex environments
Input: text · Output: data
Free planFrom $32/mo
74%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity8/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
4
Issue tracking that developers actually enjoy using
Input: text · Output: text, code
Free planFrom $10/mo
71%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity4/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
5
ClickUp calls itself the everything app for work, bringing tasks, docs, goals, chat, whiteboards, calendars, sprints, dashboards and time tracking into one workspace.
Input: text · Output: text, data
Free planFrom $7/moAPIMobile appTeams
78%Strong alternative · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity12/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Also tagged for
AI AgentsMeetings
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
6
This system processes natural language commands to manipulate Gantt chart data without requiring manual clicking or dragging
Input: text · Output: text, data
Free trialFrom $8/moTeams
71%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity4/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
7
Salley AI is an enterprise software product that works to prevent critical programs from failing.
Input: data · Output: text
Free planFrom $6/moTeams
72%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity6/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
8
70%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity4/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
9
Popcorn is an AI tracker that replaces the manual spreadsheet many small businesses use to follow orders, deliveries, invoices and approvals.
Input: text, images, documents · Output: text, data
Free plan
71%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
10
Plane is a project management and knowledge management workspace for teams and AI agents.
Input: text · Output: text, data
Free planFrom $6/moAPIMobile appTeams
74%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity8/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Also tagged for
AI AgentsKnowledge Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
11
Jira is Atlassian's project management platform, built around planning work, tracking progress and moving tasks through a team's workflow.
Input: text · Output: text, data
APITeams
74%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity7/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
12
ClickUp Brain is the AI layer of the ClickUp work platform.
Input: text, audio, documents · Output: text, images
Free planFrom $9/moMobile appBrowser extensionTeams
72%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Also tagged for
AI AgentsPersonal AssistantNote Taking
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
13
Sidejot is an AI-Powered Task Planner and Focus Assistant designed to integrate intelligent task management with a smart Pomodoro timer. As a utility developed primarily for developers and people deal
Input: text · Output: text
Free planFrom $5/mo
68%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity2/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
14
Drop a 47-page project report into ProjectAssistant
Input: text, audio, documents · Output: text
Free planFrom $14/mo
71%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Also tagged for
TranscriptionFile Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
15
Microsoft Loop is a collaborative app from Microsoft 365 where teams think, plan and create together on shared pages.
Input: text · Output: text, documents
Teams
71%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity4/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Also tagged for
Knowledge Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
16
Bug reports become proper tickets automatically
Input: text · Output: text
Free planFrom $16/mo
70%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
17
WinFeedback sits between client feedback and design execution, parsing unstructured comments into structured task specifications
Input: text, images, documents · Output: text
Free trialFrom $40/moTeams
69%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity2/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
18
A construction project manager needs to deploy field crews across five sites while keeping documentation current
Input: text · Output: documents, data
Free trialFrom $3.99/moMobile appTeams
68%Partial replacement — covers the main need with gaps · same core category as Smartsheet
00
How the score adds up
- Same core category55/55
- Covers Smartsheet's goals11/25
- Feature description similarity2/20
Shared goals 1 of the 3 we tag Smartsheet for
Project Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
19
Asana AI Studio is the no-code automation builder within Asana's AI platform.
Input: text · Output: apps
Free planFrom $10.99/moAPIMobile appTeams
62%Partial replacement — covers the main need with gaps
00
How the score adds up
- Each lists the other's core category39/55
- Covers Smartsheet's goals14/25
- Feature description similarity9/20
Shared goals 2 of the 3 we tag Smartsheet for
Project ManagementWorkflow Automation
Also tagged for
AI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
20
Taskade is an AI business app builder that turns one prompt into apps, AI agents and automated workflows inside a single workspace it calls living.
Input: text · Output: apps
Free planFrom $10/moAPIMobile appTeams
49%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals14/25
- Feature description similarity5/20
Shared goals 2 of the 3 we tag Smartsheet for
Project ManagementWorkflow Automation
Also tagged for
App BuildingAI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
21
Teams looking to centralize their work in a single platform now have access to Coda, a collaborative workspace that merges documents, spreadsheets, and custom applications with built-in AI capabili...
Input: text, data · Output: text, data
Free planAPITeams
49%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals14/25
- Feature description similarity5/20
Shared goals 2 of the 3 we tag Smartsheet for
Project ManagementSpreadsheets
Also tagged for
Document CreationKnowledge Management
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
22
Developers get API and webhook access for custom integrations
Input: text, data · Output: apps
Free plan
43%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals7/25
- Feature description similarity6/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code BuildingAI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
23
Building workflows from scratch means coding everything yourself
Input: text · Output: apps
Free planFrom $20/mo
42%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals7/25
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
AI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
24
Rows is a spreadsheet built around an AI data analyst.
Input: text, documents, data · Output: data
Free planFrom $6/moAPITeams
48%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals7/25
- Feature description similarity11/20
Shared goals 1 of the 3 we tag Smartsheet for
Spreadsheets
Also tagged for
Data Analytics
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
25
Building automated workflows traditionally requires either coding skills or wrestling with complex visual builders
Input: text · Output: apps
Free planFrom $19/moAPI
42%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals7/25
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
26
Spreadsheets meet databases in Grist, and the result sits somewhere between Excel and a full database system
Input: text, data · Output: data, apps
Free planFrom $8/mo
41%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals7/25
- Feature description similarity4/20
Shared goals 1 of the 3 we tag Smartsheet for
Spreadsheets
Also tagged for
No-Code Building
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
27
40%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals7/25
- Feature description similarity3/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
No-Code BuildingAI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
28
Sourcetable connects directly to MySQL, PostgreSQL, and MongoDB databases
Input: text, data · Output: data
Free planFrom $29/mo
42%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals7/25
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Spreadsheets
Also tagged for
ChartsFinanceData Analytics
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
29
A medical office manager at a dermatology practice spends hours each week manually routing referrals between their EHR, scheduling system, and patient communication tools
Input: text · Output: apps
Free trialFrom $99/moTeams
41%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals7/25
- Feature description similarity4/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
AI AgentsHealthcare
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
30
Komos is a Robotic Process Automation (RPA) tool that uses computer vision AI to automate browser-related actions. The platform can be trained through a brief walkthrough, creating a deterministic and
Input: video, data · Output: data, apps
Free planFrom $20/mo
42%Limited overlap
00
How the score adds up
- One lists the other's core category30/55
- Covers Smartsheet's goals7/25
- Feature description similarity5/20
Shared goals 1 of the 3 we tag Smartsheet for
Workflow Automation
Also tagged for
AI Agents
Goal tags are curated and capped, not a full feature audit — a missing tag is not a missing feature.
Can it really replace Smartsheet? Vote on each alternative — no account needed. Votes gently reorder the list; they never change the match score.
Missing an alternative? Suggest it
Best Smartsheet alternatives by goal
Every goal has its own ranked list — the match score is recomputed for that job alone.
At a glance: top Smartsheet alternatives
| Tool | Match | Input | Output | Pricing | Free plan | Rating | Category |
|---|---|---|---|---|---|---|---|
| Merlin Project | 75% | text, data | documents, data | From $6.99/mo | No | — | AI Project Management |
| Motion | 72% | text, audio | text, data | From $19/mo | No | — | AI Project Management |
| Allex | 74% | text | data | From $32/mo | Yes | — | AI Project Management |
| Linear | 71% | text | text, code | From $10/mo | Yes | — | AI Project Management |
| ClickUp | 78% | text | text, data | From $7/mo | Yes | — | AI Project Management |
| Online Gantt | 71% | text | text, data | From $8/mo | No | — | AI Project Management |
Frequently asked
What is the best Smartsheet alternative?
Merlin Project (75% match) is the closest alternative to Smartsheet: Professional project management software built exclusively for Mac and iPad users, Merlin Project delivers tools for planning and controlling projects through multiple visualization methods. Motion (72% match) and Allex (74% match) come next.
Is there a free alternative to Smartsheet?
Yes. 22 of the 30 ranked alternatives have a free plan or free tier, including Allex, Linear, ClickUp.
What is the best Smartsheet alternative for automating workflows?
Pipefy ranks first for automating workflows at 79% match. See the full list of Smartsheet alternatives for Workflow Automation.
What is the best Smartsheet alternative for working with spreadsheets?
Rows ranks first for working with spreadsheets at 84% match. See the full list of Smartsheet alternatives for Spreadsheets.
How is the match percentage calculated?
It measures how much of Smartsheet's job a tool can take over: shared core category, how many of the same use cases it covers and how similar its feature set is. Popularity and ratings never change the percentage; they only break ties in the order. Lists are recomputed nightly and reviewed by editors for the most-visited tools.
How this list is ranked
The match score measures how much of Smartsheet's job each tool can take over: shared core category, how many of the same use cases it covers, and how similar its feature set is. Popularity and ratings do not change the score; they only break ties in the order.
Lists are recomputed nightly from the live catalog and reviewed by our editors for the most-visited tools. Sponsored placements are marked and sit outside the ranking.